AI-Powered Safety Intelligence
Comprehensive guide to HazRep's advanced safety platform. Discover how AI transforms workplace safety from reactive reporting to predictive incident avoidance.
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Public API Access Available
HazRep provides enterprise-grade REST API access for developers to integrate safety data with external systems. Build custom dashboards, automate workflows, and create powerful integrations.
Enterprise Security
Dual-key authentication, company data isolation, and comprehensive audit logging
RESTful Endpoints
Access incidents, method statements, lone worker data, and analytics via clean REST API
Developer Console
Web-based API management, usage analytics, and interactive documentation
To access the API, your company administrator must assign you a "Developer" role. Once assigned, you can create API keys and access the developer console athazrep.com/developer
Offline Capabilities
Work reliably without internet connection - perfect for remote locations and poor signal areas
Offline Mode Setup
Enable offline functionality through Profile → Preferences → Offline Data & Storage
Use Case
Perfect for remote construction sites, underground locations, or areas with poor cellular coverage
Offline Incident Capture
Capture incidents, photos, and locations without internet - auto-syncs when connection restored
Use Case
Field workers can report hazards and incidents from anywhere, ensuring no safety issues are missed
Offline Maps & Navigation
Automatic map tile caching using your current location when syncing
Use Case
Maps around your location are cached when you sync, enabling navigation in areas without connectivity
Lone Worker Offline Check-ins
Continue lone worker safety protocols even without connection - queued for sync automatically
Use Case
Lone workers in remote areas can maintain safety check-ins that sync when they return to coverage
Smart Sync & Data Management
Preload data while online for offline access with pending submission tracking
Use Case
Sync your incidents and submissions before going to remote sites, then work offline with full data access
Emergency Offline Mode
Optimized offline mode for emergency situations with extended battery life and critical functions
Use Case
During emergencies or extended field work, prioritize critical safety functions and conserve device resources
M - AI Safety Companion
Voice-powered AI assistant for real-time safety guidance
Voice Commands
Over 100 specialized voice commands for safety, location, and emergency situations
Use Case
Say "M, email me my location" or "M, what PPE do I need?" for instant safety assistance
Real-time Communication
Two-way voice conversations with memory and context awareness
Use Case
Have natural conversations about safety concerns with M remembering previous discussions
Emergency Features
Instant emergency assistance and escalation protocols
Use Case
Say "M, I need emergency assistance" for immediate help with location sharing
Hazard Capture & Detection
AI-powered hazard identification and reporting
Smart Capture
Intelligent photo and video capture with automatic hazard detection using GPT-4 Vision
Use Case
Field workers can capture workplace conditions and receive instant AI analysis identifying 9-16 potential hazards with severity ratings
Method Statements
AI-generated method statements with risk assessments and control measures
Use Case
Automatically create comprehensive method statements from hazard captures with 5x5 risk matrix analysis
Offline Mode
Full offline capability with automatic sync when connected
Use Case
Remote workers can capture up to 20 submissions offline with automatic background sync when connectivity returns
Location Services
GPS-enabled location tracking with reverse geocoding
Use Case
Automatically tag submissions with precise location data for pattern analysis and incident mapping
SafeTalk Toolbox Talks
AI-generated daily safety briefings and toolbox talks
Daily Content Generation
Automated creation of 10-15 minute safety talks every day at 3 AM
Use Case
Safety managers receive fresh, relevant safety content daily without manual creation effort
Energy Wheel System
Comprehensive hazard categorization across 12 energy sources
Use Case
Systematically address all potential energy sources that could cause workplace incidents
Interactive Delivery
Engaging presentation tools with tracking and compliance
Use Case
Conduct engaging safety meetings with automatic attendance tracking and comprehension testing
Actions & Assignments
Assign, track, and complete corrective actions from hazard analysis
Action Assignment
Assign corrective actions to team members directly from hazard submissions
Use Case
Safety managers can delegate hazard remediation to appropriate team members with clear priorities and deadlines
My Actions Dashboard
Personal dashboard for managing all assigned actions
Use Case
Workers can see all actions assigned to them, track progress, and mark items complete
Action Workflow
Complete lifecycle tracking from assignment to completion
Use Case
Full audit trail of who assigned what, when it was started, and how it was completed
Email Notifications
Automatic email alerts when actions are assigned
Use Case
Assignees are immediately notified with full action details and direct links
Analytics & Monitoring
Real-time safety metrics, monitoring, and predictive analytics
Safety Dashboard
Real-time visualization of safety metrics and trends
Use Case
Executives can monitor safety performance across all locations with live KPI tracking
Live Monitoring
Real-time monitoring of field operations and worker status
Use Case
Monitor active lone workers, track submission patterns, and get instant alerts for safety incidents
Predictive Analytics
AI-powered incident prediction and prevention
Use Case
Predict potential incidents before they occur based on historical patterns and current conditions
Compliance Reporting
Automated regulatory compliance tracking and reporting
Use Case
Generate OSHA, UK HSE, ISO, and custom compliance reports with one click
Team Collaboration & Communication
Seamless team coordination, communication, and document management
Canvas Sharing
Collaborative safety planning with real-time sharing
Use Case
Teams can collaboratively create and edit safety plans with version control and permissions
Messages & Communication
Integrated messaging system for safety communications
Use Case
Teams can communicate directly within the platform for incident follow-up and safety discussions
Notes & Documentation
Personal and shared note-taking system
Use Case
Keep track of safety observations, meeting notes, and important information with searchable notes
Notification System
Multi-channel alerts and notifications
Use Case
Ensure critical safety information reaches the right people through their preferred channels
Company Management
Comprehensive organization and user management
Use Case
Company admins can manage users, departments, and permissions from a central dashboard
Lone Worker Protection
Comprehensive lone worker safety monitoring
Check-in System
Automated check-in monitoring with escalation
Use Case
Ensure lone workers are safe with periodic check-ins and automatic emergency escalation
Journey Management
Route planning and monitoring for field workers
Use Case
Track worker journeys with estimated arrival times and deviation alerts
Emergency Response
Rapid emergency response coordination
Use Case
Coordinate emergency response with automatic notification to supervisors and emergency contacts
Custom Forms Builder
Create powerful drag-and-drop forms with AI image analysis and enterprise field types
Form Builder
Intuitive drag-and-drop interface for creating custom forms
Use Case
Company admins and superadmins can create tailored forms for site inspections, safety audits, incident reports, and more
Field Types
Comprehensive library of field types for any data collection need
Use Case
Choose from essential fields like text, number, date, or advanced types like signatures, ratings, and AI image analysis
AI Image Analysis
Add AI-powered image fields that automatically analyze photos for hazards
Use Case
Workers upload photos and GPT-4 Vision instantly identifies potential safety hazards, PPE issues, and compliance concerns
Publishing & Visibility
Control who can access and fill out your forms
Use Case
Publish forms to your company, keep them private, or (superadmins) publish to all users across the platform
Company Branding
Add your company logo to forms for professional branded submissions
Use Case
Include company logo field in forms so completed submissions display your organization's branding
Form Responses
View, manage, and export all submissions to your forms
Use Case
Track form completions, review submitted data, and export responses for reporting and compliance
Live AI Augmented Analysis
Real-time hazard detection with AI-powered augmented reality overlays
Live Camera Analysis
Real-time hazard detection through your device camera with AI overlays
Use Case
Point your camera at any workplace area and get instant hazard identification with visual overlays showing exactly where dangers are located
Analysis Sessions Manager
Track and manage all live analysis sessions with comprehensive filtering
Use Case
Review historical live analysis sessions with map view, filtering by date and severity, and export capabilities for compliance reporting
Dangerous Object Detection
Enhanced AI prompts specifically targeting dangerous objects and situations
Use Case
Specialized detection of high-risk items like knives, glass, water spills, electrical hazards, and trip hazards with priority classification
Interactive Fullscreen Mode
Immersive fullscreen analysis experience with intuitive controls
Use Case
Conduct thorough workplace inspections in fullscreen mode with floating controls and smooth session management
AI Safety Assistant
Intelligent safety guidance and support
Ask AI
Instant safety answers powered by GPT-4
Use Case
Get immediate answers to safety questions with context-aware AI assistance
Hazard AI
Advanced hazard recognition and description
Use Case
Automatically identify and describe hazards with professional safety terminology
Method Statement AI
AI-generated method statements with enhanced risk matrices
Use Case
Automatically create professional method statements with improved 5x5 risk matrices and proper hazard filtering
Workflow Automation
AI-driven workflow optimization
Use Case
Automate repetitive safety tasks and optimize workflows based on patterns
Profile & Account Security
Comprehensive account security, activity monitoring, and notification preferences
Two-Factor Authentication (2FA)
Add an extra layer of security to your account with TOTP-based two-factor authentication
Use Case
Protect your account from unauthorized access even if your password is compromised
Session Management
View and manage all active sessions across your devices
Use Case
Monitor who has access to your account and terminate suspicious sessions remotely
Login Alert Emails
Receive email notifications when someone logs into your account
Use Case
Get instant alerts about account access to detect unauthorized logins quickly
Activity & Sessions Tracking
Complete audit trail of all your account activity and actions
Use Case
Review your account history including logins, reports created, settings changed, and more
Weekly Activity Digest
Receive automated weekly summary of your safety activity by email
Use Case
Stay informed about your safety contributions and track progress over time
Notification Preferences
Streamlined notification controls for email, push, and SMS alerts
Use Case
Configure exactly how and when you want to receive safety communications
Password Security
Secure password management with strength validation
Use Case
Keep your account secure with strong passwords and regular updates
Developer API Access
Secure API access for developers to integrate HazRep data with external systems
API Key Management
Secure API key generation and management for company data access
Use Case
Developers can create and manage API keys to securely access their company's safety data programmatically
RESTful API Endpoints
Comprehensive REST API for accessing all safety data types
Use Case
Build custom applications, dashboards, or integrations using HazRep's safety data
Authentication & Security
Enterprise-grade security with dual-key authentication
Use Case
Ensure secure access to sensitive safety data with comprehensive security controls
Developer Console
Web-based console for API key management and monitoring
Use Case
Manage API keys, monitor usage, and access documentation through an intuitive web interface
Role-Based Access
Company administrator control over developer permissions
Use Case
Company admins can assign developer roles and control API access within their organization
Integration Examples
Code examples and libraries for common integrations
Use Case
Quickly integrate HazRep data with popular business intelligence and safety management systems
Company Admin Controls
Comprehensive organization management capabilities
User Management
- Add/remove users with role assignment
- Bulk import from CSV/Excel
- Department and team organization
- Permission matrix configuration
- Activity monitoring and audit logs
Billing & Subscriptions
- Stripe-powered subscription management
- Add/remove user licenses dynamically
- View billing history and invoices
- Configure payment methods and billing cycles
- Usage analytics and cost optimization
- Trial management and conversion tracking
Configuration & Security
- Customize hazard categories and risk matrices
- Configure notification rules and escalation
- Set compliance requirements and standards
- Manage integrations (Slack, Teams, SMS providers)
- Configure SSO and multi-factor authentication
- API key management and access control
Advanced Reporting
- Generate executive dashboards and KPIs
- Schedule automated compliance reports
- Export data to BI tools (Power BI, Tableau)
- Custom report builder with drag-and-drop
- Audit trail and blockchain verification
- Version history and document tracking
Data Management
- Data export and import capabilities
- Backup and restore functionality
- Data retention policy configuration
- GDPR compliance tools
- Database optimization and performance
- Integration with external systems
Step-by-Step Workflows
Complete guides for using each major function
Offline Setup Workflow
Enable Offline Mode
Navigate to your Profile → Offline Capabilities section
Configure Storage Settings
Set your preferred storage allocation and map download radius
Download Essential Data
Pre-cache maps and critical app data before going offline
Test Offline Functions
Verify offline capabilities work correctly in airplane mode
Offline Incident Capture Workflow
Access Offline Capture
Open incident capture page - works automatically in offline mode
Capture Photos & Details
Take photos and fill incident details as normal
Mark Location
Use offline map to pinpoint exact incident location
Save Offline
Click "Save Offline" to queue incident for sync
Auto-Sync When Online
Data syncs automatically when connection is restored
Offline Sync Management Workflow
Monitor Sync Queue
Check pending sync items in the offline status indicator
Manual Sync Trigger
Click "Sync Now" when connection is available
Handle Conflicts
Resolve any data conflicts that arise during sync
Verify Sync Success
Confirm all data has synced successfully to server
Capture Workflow
Access Capture
Navigate to the Capture page from the main menu or home page.
- Click "Capture" from navigation menu
- Or use the capture button on home page
- Works offline with automatic sync when connected
Take Photos/Videos
Use your device camera to capture workplace conditions.
- Point camera at potential hazards
- Capture multiple angles if needed
- Photos are stored locally and in cloud
- Location is automatically captured with GPS
AI Analysis
GPT-4 Vision automatically analyzes your images for hazards.
- AI identifies 9-16 potential hazards
- Each hazard gets severity rating
- 200-word scene description generated
- Energy source categorization applied
Review & Acknowledge
Review AI-detected hazards and acknowledge or reject them.
- Green checkmark to acknowledge hazards
- Red X to reject false positives
- Add custom hazards if needed
- Only acknowledged hazards appear in reports
Submit Report
Complete and submit your hazard report.
- Add title and description
- Set priority level if needed
- Report is saved with timestamp
- Available in Submissions page immediately
Method Statement Workflow
Start from Submission
Navigate to any submission detail page.
- Go to Submissions page
- Click on any submission
- Look for "Method Statement" button
- Only works with submissions that have acknowledged hazards
Describe Task
Provide detailed description of the work task.
- Use the text input or voice recording
- Be specific about the work being performed
- Include location and equipment details
- AI will use this to generate safety procedures
AI Generation
AI creates comprehensive method statement automatically.
- Only acknowledged hazards are included
- Generates 5x5 risk matrix for each hazard
- Creates step-by-step work procedures
- Includes emergency procedures and roles
Review & Edit
Review and customize the generated method statement.
- Edit any section inline by clicking
- Add or remove steps as needed
- Customize roles and responsibilities
- Adjust risk ratings if required
Digital Signatures
Send for digital approval and signatures.
- Add signatory names and emails
- Send signature requests via email
- Track completion status
- Automatic version history maintained
Custom Forms Workflow
Create New Form
Start building a custom form from My > Custom Forms.
- Navigate to My > Custom Forms
- Click "+ New Form" button
- Enter form name and description
- Opens drag-and-drop form builder
Add Fields
Drag fields from the palette onto your form canvas.
- Click any field type to add it
- Reorder fields by dragging
- Essential: text, number, date, select
- Advanced: signature, rating, slider
- Enterprise: AI image, risk matrix
Configure Fields
Click any field to customize its settings.
- Set field label and placeholder
- Mark fields as required
- Add options for dropdowns/radios
- Configure AI prompts for image fields
- Add company logo for branding
Preview Form
Test your form before publishing.
- Click Preview to see user view
- Fill in test data
- Check field layout and flow
- Verify validation works correctly
Publish Form
Make your form available to users.
- Click Publish button
- Choose visibility: Private, Company, or All
- Superadmins can publish to any company
- Costs 25 HazCoins for first publish
- Form appears in Create menu for users
Live Analysis Workflow
Open Live Analysis
Access Live Analysis from the main menu.
- Click "Live Analysis" in navigation
- Camera access permission required
- Automatically goes fullscreen
- Works best in landscape mode
Start Scanning
Point camera at area and start live analysis.
- Large blue start button at bottom
- Animated scanning overlay appears
- Initial thumbnail captured for records
- Real-time hazard detection begins
Live Detection
AI continuously scans for hazards in real-time.
- Hazards appear as colored circles
- Color indicates severity level
- Frame count and stats shown at top
- Analysis every 2 seconds automatically
Stop Analysis
Complete the session when finished scanning.
- Red stop button replaces start button
- Final image captured automatically
- Session data saved to database
- Statistics calculated and stored
Review Results
View results and take next actions.
- Modal shows session statistics
- "See Results" goes to My Data page
- "Start New" begins fresh session
- "Go Home" exits fullscreen mode
SafeTalk Workflow
Access SafeTalk
Navigate to SafeTalk from the main menu.
- Daily content generated at 3 AM
- Fresh topics every day
- Weather-based safety alerts included
- DALL-E 3 generated illustrations
Choose Content
Select from available safety talks and energy sources.
- 12 energy wheel categories available
- Seasonal safety topics
- Custom duration (10-15 minutes)
- Interactive elements included
Present to Team
Deliver safety talk with interactive features.
- QR code for team participation
- Digital signature capture
- Interactive Q&A sections
- Real-time engagement tracking
Track Attendance
Monitor participation and comprehension.
- Automatic attendance logging
- Comprehension quizzes available
- Performance metrics tracked
- Completion certificates generated
Store Records
Safety talk records are automatically maintained.
- Compliance reporting ready
- Historical talk library
- Participant records maintained
- Export capabilities for audits
Lone Worker Workflow
Start Session
Begin lone worker monitoring from the dashboard.
- Click "Start Session" button
- GPS location automatically captured
- Check-in intervals configured
- Emergency contacts notified of start
Regular Check-ins
System monitors for regular check-ins and activity.
- Automated check-in reminders
- Motion detection monitoring
- Manual check-in buttons
- GPS tracking throughout session
Emergency Response
Immediate response if check-ins are missed.
- Automatic escalation if check-in missed
- Panic button for immediate help
- GPS location shared with supervisors
- Emergency contact cascade activated
Session Monitoring
Supervisors monitor active sessions in real-time.
- Live dashboard showing all active workers
- Status indicators for each worker
- Map view with worker locations
- Alert notifications for issues
End Session
Complete monitoring session safely.
- Manual session end by worker
- Automatic end after work hours
- Session summary generated
- All stakeholders notified of completion
Account Security Setup Workflow
Access Security Settings
Navigate to Profile → Security section.
- Click on your profile avatar in the navigation
- Select the "Security" tab
- View current security status and options
Enable Two-Factor Authentication
Add 2FA for enhanced account protection.
- Click "Enable 2FA" button
- Scan QR code with authenticator app
- Enter the 6-digit verification code
- 2FA now required at every login
Review Active Sessions
Check all devices logged into your account.
- View list of all active sessions
- Check device, browser, and IP info
- Current session marked with badge
- Terminate suspicious sessions
Configure Notifications
Set up login alerts and activity digest.
- Go to Notifications tab in Profile
- Enable login alert emails
- Configure weekly digest schedule
- Set SMS preferences for admin messages
Review Activity History
Monitor your account activity and actions.
- Navigate to Activity & Sessions tab
- View login history with device details
- See all reports and submissions created
- Track HazCoins transactions
Integration Ecosystem
Core Integrations
AI & GPT-4
Image Generation
Cloud Storage
Payments
Framework
UI Library
Maps & GPS
SMS & Voice
Type Safety
Runtime
Database
Real-time
Server OS
Desktop OS
Mobile Apps
Styling
Core Technologies
Enterprise-grade stack
Uptime SLA
Reliable infrastructure
Monitoring
System health checks
Available Integrations
Slack
Microsoft Teams
SAP
Oracle
Workday
ServiceNow
Salesforce
Power BI
Tableau
Jira
Monday.com
Zapier
Cloud Architecture
- • Multi-region deployment
- • Auto-scaling infrastructure
- • 99.9% uptime SLA
- • Real-time data synchronization
Security & Standards
- • International standards ready
- • Enterprise-grade security
- • Data protection focused
- • End-to-end encryption
Developer Tools
- • RESTful API access
- • Webhook integrations
- • SDK for custom apps
- • GraphQL endpoints